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Interview Reminder

RecruitmentStandard+

Description

Interview Reminder is a FORMLOVA official workflow that starts from a submitted form response and turns review, classification, notification, record keeping, and follow-up into one repeatable operating flow. Run the prompt in a connected AI chat to review the responses and carry out the supported actions.

3 steps

  1. 1

    Read the new response

    At chat execution, confirm the target responses, dates, and evidence. Ask when required information is missing.

  2. 2

    Decide the next action

    Decide the next action from the response, score, date, or category.

  3. 3

    Apply to operations

    Confirm access, targets, and copy before execution. Keep results separate from schedules and append business tags or notes while preserving existing values.

Prompt Example

Goal: Send timely interview reminders and reduce no-shows. Fields: Respondent email address and Response body. Extract interview time, format, join URL, and required preparation from the response body. Rules: If the interview time exists, send reminders 24 hours and 2 hours before. If time or URL is missing, ask the recruiter to confirm. Actions: Confirm each candidate interview time, timezone, and joining details, then use schedule_email for individual 24-hour and 2-hour reminders. A reminder based on one shared form date does not represent different interview times. Use reminder_scheduled after successful booking or needs_schedule_confirmation when details are missing. Add sent only after actual sending is verified. Execution: Run this reusable prompt in an AI chat connected to FORMLOVA. Pasting it does not start continuous monitoring or recurring execution. Only settings saved and verified through actual tools run automatically. Request missing targets, dates, or evidence instead of inventing them. Records: update_response accepts only new / in_progress / resolved / spam for status. Use status="in_progress" for new open work; do not reopen existing resolved/spam responses, and use resolved only when the work is verified complete. Immediately before changing business tags or notes, read their current values with search_responses. Pass the deduplicated full set of existing plus added tags (at most 20 tags, 50 characters each), or the full existing notes with the addition appended. If current values cannot be read or limits would be exceeded, ask instead of overwriting. Keep schedules and drafts separate from verified sends, writes, and attendance.

For you

steps
3 steps
Required plan
Standard+
Required integrations
FORMLOVA

What this workflow solves

Form responses arrive, but interview reminders and preparation notes still depends on manual checking, causing delayed or missed follow-up.

Best for

  • recruiting teams
  • application forms

Expected outcome

When you run the prompt in chat, each reviewed response moves into a clear interview reminders and preparation notes state, so the team can focus on the next required action.

Setup notes

  • Connect FORMLOVA MCP in your AI client and confirm permission to read and update responses for the target form.
  • Execution: Run this reusable prompt in an AI chat connected to FORMLOVA. Pasting it does not start continuous monitoring or recurring execution. Only settings saved and verified through actual tools run automatically. Request missing targets, dates, or evidence instead of inventing them.
  • The required FORMLOVA plan is Standard or higher. Native email operations follow the tool's recipient, copy, time confirmation, and monthly sending limits.
  • Business labels are not response statuses. Read current tags/notes immediately before updating and preserve them when appending; tags allow at most 20 values of 50 characters each. Ask if values cannot be read or limits would be exceeded.
  • Confirm each candidate interview time, timezone, and real email address. Review and change or cancel scheduled messages after rescheduling or withdrawal.

FAQ

Can this work with an existing form?

Yes. Map the existing response fields to the required slots and adjust the notification or record destination.

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