Training Attendance Follow-up

Goal: Split training attendance responses into attendee, absent, and no-response follow-up. Fields: Respondent email address, Response body, and Target date and time. Read attendance status, absence reason, and requested follow-up from the response body. Rules: Send details to attendees, materials or recording to absentees, and a pre-deadline reminder to non-respondents. Actions: Confirm the trainee mailing_list_id, attendance form_id, deadline, and session, and obtain operator-verified real-email lists for planned attendance, planned absence, and no response. Reconciliation from all pages of get_mailing_list_contacts can support review, but never reconstruct masked addresses or select recipients from similar names or masks. Recheck non-responders immediately before sending. Pass each segment of verified real addresses in send_bulk_email emails after audience and message preview confirmation; omit mailing_list_id because it sends to everyone. Planned attendance is not actual attendance. Never call update_response without a response ID; return non-respondent send results in an operations log. Execution: Run this reusable prompt in an AI chat connected to FORMLOVA. Pasting it does not start continuous monitoring or recurring execution. Only settings saved and verified through actual tools run automatically. Request missing targets, dates, or evidence instead of inventing them. Records: update_response accepts only new / in_progress / resolved / spam for status. Use status="in_progress" for new open work; do not reopen existing resolved/spam responses, and use resolved only when the work is verified complete. Immediately before changing business tags or notes, read their current values with search_responses. Pass the deduplicated full set of existing plus added tags (at most 20 tags, 50 characters each), or the full existing notes with the addition appended. If current values cannot be read or limits would be exceeded, ask instead of overwriting. Keep schedules and drafts separate from verified sends, writes, and attendance.